DEPARTMENT: OMC Office Department / JOB GRADE: 7

REPORTS TO: OMC Office Manager

LOCATION: Tripoli

WORK MODE: Full time

 

Objectives of Job:

Documents are essential for the success of any business and as such all Corresponding / Reports need to be of good quality, easily retrievable and in usable condition both hardcopy and digital formats. The OMC Office Administrator is responsible for the maintaining of all OMC Office related documentation as well as producing and publishing media on designated channels, making information available and reliable as required. He/she is responsible for the structure and organization of documentation, by properly archiving all different reports from various departments and committees into an electronic archive and maintain the filing system in proper shape.  

Daily and Monthly Responsibilities:

• The Senior data administrator is responsible for the structure and the filling of all documentation related to OMC Office in both Arabic & English.
• Translating documents from Arabic to English and vice versa.
• Ensure documents are of good quality, easily retrievable and in usable condition, both hard and soft copies.
• Assist and support retrieving and searching of documentation.
• He/she maintains and updates a well-controlled and reliable Document Control System and suggest improvements.
• Participate in producing Media product (text – photos – videos) for news & events.
• Organize and maintain documents and assist in optimizing the filling and reporting system.
• Keep safe custody of all documents related to OMC Office.
• Provide a weekly report on outstanding tasks, and status of ongoing tasks.
• Support all colleagues and auditors on their search for documents.
• All work must be carried out in compliance with company policy, procedures and HSEQ regulations.
• Support the team on preparing outgoing corresponding’s.
• Be a key member of the team in solving any challenges during performing their assigned tasks.
• Schedule appointments, meeting, take minutes of meetings, and assist in preparing of presentations once needed.
• Any other tasks assigned by OMC Office Manager.

 

Required Qualifications and Skills:

• High diploma and / or university degree in Computer, IT, or Business Management.
• Experience in working with Windows, Microsoft Office.
• Translation English-Arabic & Arabic-English is recommended.
• Good in writing reports, and collecting Minutes of Meetings,
• Good communication skills in Arabic and English, Reading/Writing.
• To be precise, thorough, and diligent with repetitive work.
• Respectful and maintain good spirit within the team.

 

Required Skills:

• Creative skills (Writing - Design – Photography – Video Editing)
• Ability for partly independent work and initiative.
• A Structured and well-organized personality.

  (THIS VACANCY IS ONLY APPLICABLE FOR LIBYAN NATIONALS) Applications must be submitted not later than September 7, 2024.  

DEPARTMENT: OMC Office Department / JOB GRADE: 5

REPORTS TO: OMC Office Manager

LOCATION: Tripoli

WORK MODE: Full time

 

Objectives of Job:

Documents are essential for the success of any business and as such all Corresponding / Reports need to be of good quality, easily retrievable and in usable condition both hardcopy and digital formats. The main duty of OMC Administrator is to give the required support to OMC Office manager by maintaining all OMC Office related documentation, making information available and reliable as required. He/she is responsible for maintaining the documentation, by properly filling all different reports from various departments and committees in the filing system.  

Daily and Monthly Responsibilities:

• The OMC administrator specialist is responsible for the filling of all documentation related to OMC Office.
• Editing and drafting of the outgoing corresponding’s from OMC & Chairman Office.
• Schedule appointments, meeting, and events related to OMC office tasks,
• Ensure documents are of good quality, easily retrievable and in usable condition hard and soft copies.
• Retrieving and searching of documentation,
• Keep safe custody of all documents related to OMC Office, ensure accuracy and confidentiality.
• Take responsibility for handling communications and correspondences within the OMC Office both hard and soft copies
• Support the team on covering Media tasks.
• Assisting the OMC Office team in performing daily assigned tasks.
• All work must be carried out in compliance with company policy, procedures and HSEQ regulations.
• Any other tasks assigned by OMC Office Manager.

 

Required Qualifications and Skills:

• High diploma and / or university degree in Computer, IT, or Business Management.
• Experience in working with Windows, Microsoft Office.
• Experience in writing corresponding’s in both Arabic and English and taking Minutes of Meetings.
• Good communication skills in Arabic and English, both spoken and written.
• Respectful and maintain good spirit within the team.  

Required Skills:

• Translation English-Arabic & Arabic-English is recommended.
• A Structured and well-organized personality.

  (THIS VACANCY IS ONLY APPLICABLE FOR LIBYAN NATIONALS) Applications must be submitted not later than September 7, 2024.